Professional Development Grants (PAG)

Read the latest GPSS PAG Policies and Procedures document HERE

 

Applying for a PAG

PAG Application: Online form

View a prior PAG Application submission: View Online

 

PAG Policies and Procedures

  1. Purpose
  2. Amount of Support
  3. Application
  4. Travel Reimbursement
  5. Travel Cancellation
  6. Student Eligibility
  7. Travel Eligibility
  8. Travel Month Award Divisions
  9. Awarding PAG Awards
  10. Frequently Asked Questions

Purpose

Professional Advancement Grants (PAG) are provided to graduate and professional students by the Graduate and Professional Student Senate (GPSS) to help defray expenses related to professional meeting and conference travel.

Amount of Support

  1. The amount of a PAG award shall be $180.

Application

  1. Application forms and instructions are the responsibility of the PAG chair and are posted on the GPSS website (http://www.gpss.iastate.edu/students/pag/).
  2. Documentation of registration is required at the time of application (Section Student Eligibility).
  3. Incomplete, late, or duplicate applications will not be considered for funding.
  4. The deadline for an application is 5:00 pm on the 15th of the month prior to the month of the conference.
  5. It is in an individual's best interest to apply as soon as possible and at any time prior to the deadline in d).

Travel Reimbursement

  1. The applicant should contact his or her department for information on the reimbursement process.
  2. Documentation of registration is required for reimbursement (Section Student Eligibility).
  3. Dispersal of funds will conform to ISU policies.
  4. Reimbursements must be completed within 1 month from the last date of travel.
  5. Reimbursements will only be approved for actual expenses incurred.
  6. All lodging receipts and all receipts for items $75 or greater must be retained in the traveler's academic department. The Graduate College will not be responsible for the retention of traveler's receipts.
  7. It is the applicant's responsibility to approve travel reimbursement through AccessPlus prior to the 1-month deadline.

Travel Cancellation

  1. If a student is funded to attend a conference and does not attend, the student must notify the GPSS PAG Chair in writing (email gpsspag@iastate.edu is preferred) to cancel their PAG for that conference no later than 2 weeks after the conference.
  2. Students who do not follow the procedure to cancel will not qualify for an additional PAG within the same fiscal year.
  3. Funds awarded for travel to one conference cannot be transferred to a different conference.

Student Eligibility

  1. In order to receive PAG award, the applicant must be a graduate or professional student at Iowa State University (ISU).
    1. The applicant must be registered for the Fall Semester to receive funding for a trip which occurs in August through December.
    2. The applicant must be registered for the Spring Semester to receive funding for a trip which occurs in January through May.
    3. The applicant must be registered for either of the 2 Summer Sessions or the previous Spring semester to receive funding for a trip which occurs during June or July.
    4. The applicant must not graduate prior to travel occurring
  2. Students are only eligible for one PAG award per fiscal year (July 1 - June 30)
  3. Students may apply more than once, but the applications must be for different conferences.
    1. For example, if a student is denied a PAG award for a conference, they remain eligible to apply for a different conference that same fiscal year.

Travel Eligibility

  1. Applicants may receive travel funding to attend a professional meeting as a presenter or as a non-presenter.
  2. Applicants may receive travel funding to attend a professional workshop that provides experiences not available at ISU.
  3. Applicants will not receive funding for required academic activities.
  4. Travel is not eligible until proper confirmation documentation is available to provide to GPSS
    1. Presenters must have an abstract acceptance confirmation (email or letter) to be considered for a PAG award.
      1. The letter/email containing the confirmation must be addressed to the student and should include the following information:
        1. The name of the conference or workshop,
        2. Date(s) of the conference and/or presentation,
        3. Name, title, and affiliation of the person that sent the confirmation, and
        4. Contact information for the person that sent the confirmation
      2. GPSS may request that an applicant submit proof of acceptance in hardcopy, it is the applicant's responsibility to retain the confirmation for one (1) year following the conference.
    2. Non-presenters must have a registration confirmation (email or letter) to be considered for a PAG award.
      1. The letter/email containing the registration confirmation must be addressed to the student and should include the following information:
        1. The name of the conference or workshop,
        2. Date(s) of the conference or workshop,
        3. Name, title, and affiliation of the conference chairperson, and
        4. Contact information for the chairperson
      2. GPSS may request that an applicant submit proof of registration in hardcopy, it is the applicant's responsibility to retain the confirmation for one (1) year following the conference.

Travel Month Award Divisions

  1. PAGs shall be awarded based on "Travel Month".
  2. The month in which a conference occurs shall be determined by the last day on which the conference occurs regardless of when travel begins or ends, this is referred to as an applicant's "Travel Month".
  3. The total amount of funds budgeted for PAG awards for the fiscal year shall be divided equally among the twelve months.
  4. If in a given month there is unspent money, the extra money will be distributed to the immediately proceeding month.

Awarding PAG Awards

  1. Each PAG application shall receive a priority number. Anyone who has not previously received a PAG will have priority 1. Anyone who has previously received at least one PAG will have priority 2.
  2. Eligible priority 1 applicants will be awarded a PAG immediately following processing of the application and while sufficient funds remain.
  3. If the available funds are sufficient to fund all of the priority 1 applicants but not all of the priority 2 applicants, after the 15th and before the 22nd of each month, the PAG committee shall conduct a lottery to determine which priority 2 applicants to fund. This lottery shall be conducted using RANDOM.ORG. The PAG chair and at least 1 additional member of the PAG committee or executive board must be present.

Frequently Asked Questions

  1. When should I apply? First, confirm that you and your travel are eligible (Student Eligibility and Travel Eligibility.) Second, now follow the guidelines in the Application section.
  2. My PAG has been "Approved", but how do I get my money? When awarded a PAG, Students do NOT receive funds upfront. Students are reimbursed through a process within their departments after travel has occurred. For all Reimbursement and Receipts questions, please read the Travel Reimbursement section and contact your department directly.
  3. My PAG was "Approved" under the "Old" PAG Policies, where are those policies kept? The "OLD" PAG Policies were in affect for travel ending December 31, 2014 and before. These PAG Policies differ from the current Policies and Procedures. To see those "OLD" policies please go HERE
  4. What does "Dispersal of funds will conform to ISU policies" mean? Good Question! These policies are ever-changing, so let me direct you to the ISU policies outlined in the Graduate College Handbook. Additional questions regarding this can be directed to the Graduate College. And please follow the general Reimbursement guidelines enumerated in the Travel Reimbursement section.
  5. I received a PAG in the past, am I eligible to apply for another one? This is a Student Eligibility question. Students are only eligible for one PAG award per fiscal year (July 1 - June 30). So long as the travel does not occur within the same fiscal year as your PAG award in the past and you meet the other eligibility criteria, then yes, you are eligible.
  6. I already received a PAG THIS fiscal year and I want to apply for a second PAG, whose travel is NEXT fiscal year, am I eligible to apply now or do I have to wait until next fiscal year to apply? So long as the travel does not occur within the same fiscal year as your PAG award in the past and you meet the other eligibility criteria, then yes, you are eligible to apply now and do not have to wait.
  7. I was awarded a PAG, but now I cannot or decided not to attend my conference / workshop. What should I do? Please IMMEDIATELY cancel your PAG (Travel Cancellation) If you don't cancel, it could impact your eligibility for future awards. Cancelling your award promptly will make the funds available to another eligible student.
  8. Do you have a question that should be listed here? Please email gpsspag@iastate.edu and maybe we can add it.